TLDR
PayHOA's pricing is transparent and scales by unit count starting at $49/mo for up to 25 units on annual billing. All features are included at every tier -- no feature gating. The gap is not in what PayHOA charges, but in what it does not cover: reserve tracking is partial through the accounting module, and there is no dedicated reserve study module, no percent-funded dashboard, and no fund separation enforcement.
PayHOA
$49/mo (≤25 units)per month
BoardStack
$20–$99/moper month, no setup fee
PayHOA Pricing Tiers
| Tier | Price | Includes |
|---|---|---|
| Up to 25 units | $49/mo (annual billing) | Online dues collection, Homeowner portal, Violation tracking, Document storage, Email communications, Accounting with custom chart of accounts, Bank syncing, All features included |
| 26-100 units | Scales by unit count (~$1.09/unit/mo at 100 units) | All features included (same as smaller tier), No feature gating or upsells |
| 500+ units | ~$0.55/unit/mo | All features included (same as smaller tiers), Volume pricing for large communities |
Hidden Costs You Won't See on the Pricing Page
- ⚠ Payment processing fees apply for online dues collection (rates not published on pricing page)
- ⚠ No dedicated reserve study module -- reserve tracking only through accounting
- ⚠ Bank integration is limited: not all banks connect directly
- ⚠ No percent-funded dashboard or fund separation enforcement
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See Plans & PricingPayHOA’s published pricing
PayHOA is one of the more transparent HOA software vendors. Pricing scales by unit count starting at $49/mo for up to 25 units on annual billing. All features are included at every tier — no feature gating, no upsells. The company raised a $27.5M Series A in May 2024, and the platform is purpose-built for HOAs rather than adapted from rental management software.
At 100 units, the effective cost is approximately $1.09/unit/mo. For communities over 500 units, pricing scales down to roughly $0.55/unit/mo. A 30-day free trial is available with no credit card required.
What the pricing page does not mention
Payment processing fees. PayHOA’s subscription covers access to online payment features. Processing fees come on top. Every dues payment collected online incurs a transaction cost. For a community where many homeowners pay by card, processing fees can increase the effective cost above the subscription rate.
Reserve tracking is partial. PayHOA offers reserve tracking through its accounting module with custom chart of accounts and bank syncing. You can set up reserve categories and connect bank accounts. But there is no dedicated reserve study module, no percent-funded dashboard, and no fund separation enforcement at the transaction level. The accounting tools show your balance; they do not track progress against a reserve study’s funding recommendations.
PayHOA versus BoardStack cost comparison
| Community size | PayHOA approximate monthly | BoardStack monthly |
|---|---|---|
| Up to 25 units | $49 | $20 |
| 50 units | ~$75 | $20 |
| 100 units | ~$109 | $49 |
| 200 units | Scales by unit count | $49 |
| 500 units | ~$275 | $99 |
PayHOA’s all-features-included model is a strength. The difference is in reserve compliance: BoardStack includes fund separation enforcement, reserve study tracking, and state-specific compliance dashboards that PayHOA does not offer.
| PayHOA | BoardStack | |
|---|---|---|
| Monthly cost | $49/mo (≤25 units) | $20–$99/mo |
| Setup fee | Varies | $0 |
| Contract | Varies | Month-to-month |
| Community Size | Approximate Price | Per-Unit Cost | Features |
|---|---|---|---|
| Up to 25 units | $49/mo (annual) | ~$1.96/unit/mo | All features included, no gating |
| 100 units | ~$109/mo | ~$1.09/unit/mo | All features included, no gating |
| 500+ units | Scales down | ~$0.55/unit/mo | All features included, volume pricing |
Q&A
How much does PayHOA cost for a small HOA?
PayHOA starts at $49/mo for communities up to 25 units on annual billing. All features are included at every tier -- no feature gating. At 100 units, the effective cost is approximately $1.09/unit/mo. 30-day free trial, no credit card required. Payment processing fees for online dues collection are additional.
Q&A
Are there hidden fees with PayHOA?
PayHOA does not publish its payment processing rates on the pricing page. Every online dues payment incurs a transaction fee. For communities where many homeowners pay by card, processing fees can increase the effective cost. The subscription itself is transparent: all features included at every tier, no upsells.
Q&A
Does PayHOA include reserve fund tracking?
Partial. PayHOA tracks reserves through its accounting module with custom chart of accounts and bank syncing. It does not have a dedicated reserve study module, a percent-funded dashboard, or fund separation enforcement at the transaction level. The accounting tools show your reserve balance but do not tell you whether that balance meets your reserve study targets.
Frequently asked
Common questions before you try it
Does PayHOA charge a setup fee?
What happens if my community grows past 500 units?
Does PayHOA include payment processing?
Ready to run the full board workflow in one system?
See Plans & PricingReady to stop overpaying?
- State-specific compliance
- Board-ready reporting and audit packs
- Meetings, governance, and owner workflows
Sources and Review Notes
BoardStack cites the sources used for this page and records the last review date for each reference.
- PayHOA pricing page
PayHOA pricing page
- Crunchbase / G2 / Capterra
Crunchbase / G2 / Capterra