TOPS Systems Pricing (2026): TOPS PRO and TOPS ONE Cost...

TOPS Systems Pricing Tiers

Hidden Costs You Won't See on the Pricing Page

• ⚠ Data migration from legacy TOPS PRO to TOPS ONE
• ⚠ Training and implementation fees
• ⚠ Annual maintenance fees (TOPS PRO perpetual license holders)
• ⚠ Module add-ons beyond base feature set

Two products, one pricing problem

TOPS Systems has been in the HOA accounting market for over 30 years. That longevity created two distinct products that now coexist: TOPS PRO, the legacy Windows desktop application, and TOPS ONE, the cloud-based replacement. Neither product has published pricing.

The company behind both products has changed names twice. It was TOPS Software, then rebranded to Enumerate in May 2023, and has since been acquired by MRI Software. The products carry the TOPS name, but the sales process runs through Enumerate’s sales team.

TOPS PRO: the legacy desktop product

TOPS PRO is a Windows desktop application. It covers the core accounting requirements of HOA management: owner ledgers, assessment billing, reserve fund tracking, and financial reporting. Management companies that implemented TOPS PRO in the 2000s or 2010s built workflows around it.

The pricing model is a perpetual license: you pay once to own the software, then pay annual maintenance fees to receive software updates and support. In practice, this means two ongoing costs: the initial capital outlay for the license and a recurring annual fee that typically runs as a percentage of the original license price.

The perpetual license model creates lock-in. Once a management company has years of historical data in TOPS PRO and staff trained on its interface, switching platforms means data migration, retraining, and process disruption. Annual maintenance fees are effectively a recurring tax on that lock-in.

TOPS ONE: the cloud-based successor

TOPS ONE is the cloud-based HOA management platform that Enumerate positions as the modern alternative to TOPS PRO. It runs in a browser, eliminating the Windows desktop dependency. The feature set covers accounting, reserve fund tracking, owner and resident portals, work orders, violations, and inspection management.

Pricing for TOPS ONE is subscription-based, typically structured per unit or per community. Like TOPS PRO, pricing requires a sales quote. There is no self-serve pricing page. A management company evaluating TOPS ONE must go through a sales process to get a number.

For TOPS PRO users considering migration, the transition to TOPS ONE carries its own cost: data migration from the legacy desktop system, retraining staff on a new interface, and a period of parallel operation while verifying data integrity.

What drives the quote

When requesting pricing for either TOPS product, several factors influence the number you receive:

• Portfolio size: Number of communities under management is the primary driver
• Unit count: Total units across all managed communities affects per-unit pricing on TOPS ONE
• Feature requirements: Additional modules beyond core accounting increase the base price
• Implementation scope: Data migration, configuration, and training are typically priced separately
• Contract length: Annual versus multi-year commitments may affect the monthly rate

The management company assumption

Both TOPS products assume a management company operating structure. The accounting workflow, reporting hierarchy, and user permissions are built for a company managing multiple client communities, not a volunteer board managing a single one.

A volunteer treasurer for a 75-unit condominium does not need portfolio-level management features, multi-company reporting, or management company user roles. Those features are not just unnecessary, they create complexity that volunteer users have to navigate around.

TOPS Systems pricing reflects this mismatch. A management company amortizes software costs across 50, 100, or 200 client communities. The effective per-community cost is manageable. A self-managed board paying for a management-company-grade platform for a single community absorbs the full cost with none of the volume benefit.

The BoardStack alternative for self-managed boards

We built BoardStack for the volunteer board treasurer who needs reserve fund compliance, operating and reserve fund separation, and state-specific requirements — without the complexity and cost of management-company software.

BoardStack publishes its pricing: $20/mo for communities up to 50 units, $49/mo for 51–200 units, $99/mo for 201–500 units. No sales call required, no perpetual license, no annual maintenance fees, no implementation invoice. Reserve fund compliance is included at every tier.

The accounting is purpose-built for volunteer boards: fund separation enforced at the database layer, reserve tracking aligned to state requirements, and financial reports designed to be understood by a treasurer who did not go to accounting school.

If your community works with a professional management company that uses TOPS Systems, the software cost is already folded into your management fees. TOPS pricing is not a decision your board makes directly. If your community is self-managed and evaluating software options, TOPS Systems requires a management company structure that you do not have.