HOA Accounting Resources

Create the charges homeowners need to pay and track which ones are still open.

QuickBooks is a general-purpose bookkeeping tool with no concept of HOA fund types. BoardStack enforces operating and reserve fund separation at the database...

MoneyMinder is simple bookkeeping for volunteer treasurers. QuickBooks is full-featured general accounting. Neither enforces the operating/reserve fund...

HOALife relies on QuickBooks for HOA accounting. QuickBooks cannot enforce fund separation. Using both together does not solve the reserve compliance problem...

Caliber Software uses quote-based pricing for management companies only. No public rates, no self-managed board option. Here is what to expect and how it...

CINC Pro uses custom enterprise pricing for management companies only. No public rates. Estimated $500-$2,000+/mo. Self-managed boards need a different...

Associa charges $200–$1,500+/mo in management fees depending on community size and services. See the full cost breakdown and what self-managed boards pay...

Frontsteps pricing runs $0.40–$0.80/unit/month with per-module add-ons. See the full cost breakdown and how it compares to flat-rate HOA software.

PropertyBoss uses quote-based pricing for mid-market property managers. No self-managed board option. Here is what HOA managers actually pay and how it...

Pilera charges per unit per month, typically $0.50-$1.00/unit. A 100-unit HOA pays $50-$100/mo. See how that scales versus BoardStack's flat rate.

SmartWebs pricing is not publicly listed. Management company-focused with per-unit fees and quote-based tiers. Here is what boards and managers actually pay...

TOPS Systems pricing covers two products: TOPS PRO legacy desktop (perpetual license) and TOPS ONE cloud (per-unit subscription). Both are quote-based and...

EasyHOA no longer looks like a simple $3/home product. See the current public pricing picture and where the platform still falls short for reserve-heavy boards.

HOALife's current pricing is much higher than older comparisons suggest, and boards still need QuickBooks for accounting. See the real cost picture and where...

AppFolio charges $1.40–$3/unit/mo with a $280–$400 minimum. See why it's priced for property managers, not volunteer HOA boards.

Buildium charges $60–$460+/mo by unit count. See the full pricing breakdown, per-unit costs, and what HOA boards actually pay vs property managers.

CINC Systems pricing is enterprise-only with custom quotes. See what HOA boards actually pay and why it's built for professional managers.

ClickPay pricing for HOA payment processing: transaction fees, per-unit costs, and what self-managed boards actually pay.

Condo Control charges per unit with custom quotes for larger communities. See what HOA boards pay and what features are included at each tier.

DoorLoop costs $59–$209+/mo by unit count. Full breakdown of plans, per-unit pricing, and why it's built for property managers, not HOA boards.

Enumerate pricing for HOA management: plan tiers, per-unit costs, and who this enterprise software is actually built for.

HOA Express pricing breakdown: plans, per-community costs, and what volunteer boards get for the price.

PayHOA costs $49–$199/mo by community size. See the full plan breakdown, per-feature pricing, and how it compares to BoardStack's flat rate.

MoneyMinder costs $29–$199/mo for HOA accounting. See full plan details, what's included vs QuickBooks, and limitations for compliance-heavy boards.

RunHOA pricing breakdown: free tier limitations, paid plan costs, and how it compares for small self-managed HOA boards.

TownSq pricing is not published. See what HOA communities typically pay, what the platform covers, and why its communication-first approach leaves reserve...

Vinteum pricing for HOA boards: full breakdown of plans, unit limits, and what's included at each tier.

Vantaca uses quote-based pricing starting at $300-500+/mo for smaller management firms. Enterprise-only with no self-managed board option. Here is what the...

Effortless HOA charges $3/home/mo. A 100-home HOA pays $300/mo. Here is how the cost scales and where the platform's per-home pricing model creates budget...

Condo associations need fund accounting — not just bookkeeping. These five tools handle reserve fund separation, owner ledgers, and state compliance

Best HOA accounting software for volunteer board treasurers in 2026. Fund separation, reserve tracking, compliance reporting — ranked for self-managed boards.

Best HOA payment software for collecting dues, processing ACH, and tracking delinquencies in 2026. Ranked for self-managed volunteer boards.

Best tools for tracking HOA reserve funds, percent-funded status, and Fannie Mae compliance in 2026. Ranked for volunteer boards.

Ranking accounting tools for small HOAs under 100 units that need fund accounting without enterprise pricing.

Per-unit pricing makes HOA accounting software expensive at scale. We reviewed 5 flat-rate and no-per-unit HOA accounting tools from the perspective of a...

We compared 5 HOA dues collection tools on payment methods, processing fees, and integration with accounting. Ranked from the perspective of a volunteer...

HOA accounting is not the same as small business accounting. QuickBooks commingles funds by default. Here are five tools that handle HOA finances better.

Average condo association fees typically run $200–$400/month nationally. Learn what drives fees higher, regional variations, and what "too low" fees actually

HOA fund commingling explained: why mixing reserve and operating funds is illegal in most states, what courts have ruled, and how software prevents it.

A practical guide to accounting software for HOAs — fund accounting requirements, features self-managed boards need, and why QuickBooks cannot handle reserve

Step-by-step HOA budget guide for volunteer boards: timeline, expense categories, reserve contributions, state adoption rules, and homeowner distribution.

The complete HOA budget review process: draft preparation, board approval vote, homeowner notification, annual meeting presentation, and amendment procedures

What an HOA budget template must include, common mistakes to avoid, and why spreadsheets fall short of purpose-built HOA accounting software.

What do HOA fees pay for, why they vary so widely, how reserves are factored in, and what happens when fees are set too low. Data from CAI on national averages.

HOA audit guide for boards: when audits are required by state law, how to choose a CPA, what auditors examine, and typical costs of $2,000–$5,000.

A complete guide to HOA financial reports — balance sheets, P&L, reserve fund status, budget vs actual, and state disclosure requirements boards must meet.

Required HOA financial statements explained: balance sheet, income statement, reserve fund balance, how often to produce them, and your legal obligation to

HOA reserve funds pay for planned capital replacements. Learn how to calculate adequate contributions, what below 30% funded means, and why fund separation is

What your HOA notice for a special assessment must include, state-specific timing rules, payment plan policies, and homeowner objection rights. 160 chars max.

State-by-state HOA special assessment notice requirements: 30-day notice rules, homeowner vote thresholds, California Prop 218, Florida SB 2-D, and approval

HOA treasurer duties explained: monthly bank reconciliation, reserve fund oversight, annual budget prep, and the personal liability every treasurer carries.

HOA treasurer job description: required skills, time commitment, software needs, fiduciary duty specifics, and how to properly transition the role to a new

HOA fee ranges by state and community type. Learn what factors drive fees from $100 to $2,000/month and how to evaluate whether your community''s fees are

What HOA fees pay for: operating expenses, reserve contributions, what is NOT covered, and why the legal separation between operating and reserve funds matters.

A compliance-ready HOA collection policy template covering grace periods, late fees, interest, lien filing timelines, FDCPA obligations, and board authority...

Complete guide to HOA transfer fee disclosure requirements: FHFA's private transfer fee ban, permitted association benefit fees, Fannie Mae and Freddie Mac...

HOA accounting explained for volunteer boards: operating vs reserve funds, chart of accounts, monthly close, and how to stay audit-ready.

HOA financial reporting requirements: which statements boards must produce, when, and how to automate the process to meet state disclosure deadlines.

HOA fund accounting explained for volunteer boards: the difference between operating and reserve funds, why commingling creates liability, and how to keep...

HOA reserve fund compliance guide: state requirements, Fannie Mae thresholds, percent-funded explained, and how to keep your association warrantable.

HOA special assessments explained: when boards can levy them, state caps, how to calculate per-unit costs, and how adequate reserve funding prevents...

HOA treasurer responsibilities explained: monthly duties, annual tasks, reserve fund oversight, and the compliance checklist every volunteer treasurer needs.

Financial complexity is what pushes self-managed boards to hire management. Purpose-built software reduces the burden and keeps boards self-managed.

What financial reports does an HOA treasurer need to present at the annual meeting? This guide covers required disclosures, reserve fund reporting, and how...

QuickBooks cannot enforce HOA fund separation. This guide walks through why the switch matters and how to migrate homeowner data, accounting history, and...

HOA fees fund both day-to-day operations and long-term capital reserves. Here is how boards calculate assessments, what the law requires, and why the...

QuickBooks is built for for-profit businesses. HOA accounting uses fund accounting. The mismatch creates commingling risk, compliance gaps, and a lot of...

New Jersey condo and HOA boards must comply with the Condominium Act (N.J.S.A. 46:8B) and PREDFDA reserve disclosure rules. Learn what NJ law requires for...

A printable checklist for HOA treasurers preparing the annual budget — covering data gathering, expense projections, reserve contributions, and the homeowner

A downloadable reserve fund calculator for HOA and condo boards — calculate your percent-funded ratio, compare funding plans, and understand what your reserve

A free downloadable template for HOA boards to establish a formal collections policy covering delinquency thresholds, notice requirements, late fees, lien...

State-by-state breakdown of HOA reserve fund mandates, statutes, study frequency requirements, funding rules, penalties, and post-Surfside legislative...

Free HOA annual budget template covering operating expenses, reserve fund contributions, and Fannie Mae reserve allocation requirements. Download and...

Free HOA reserve fund calculator: enter your current balance and fully funded balance to see your percent funded status and whether you meet Fannie Mae's...

HOA boards switching from QuickBooks to software built for fund accounting, reserve tracking, and governance continuity. Purpose-built, not general-purpose.

Software for HOA treasurers who need reserve visibility, fund accounting, board-ready reporting, and fewer spreadsheet handoffs.