HOA Calculators and Planning Tools

Free templates, checklists, calculators, and planning resources for HOA boards.

Caliber Software uses quote-based pricing for management companies only. No public rates, no self-managed board option. Here is what to expect and how it...

CINC Pro uses custom enterprise pricing for management companies only. No public rates. Estimated $500-$2,000+/mo. Self-managed boards need a different...

Associa charges $200–$1,500+/mo in management fees depending on community size and services. See the full cost breakdown and what self-managed boards pay...

Frontsteps pricing runs $0.40–$0.80/unit/month with per-module add-ons. See the full cost breakdown and how it compares to flat-rate HOA software.

PropertyBoss uses quote-based pricing for mid-market property managers. No self-managed board option. Here is what HOA managers actually pay and how it...

Pilera charges per unit per month, typically $0.50-$1.00/unit. A 100-unit HOA pays $50-$100/mo. See how that scales versus BoardStack's flat rate.

SmartWebs pricing is not publicly listed. Management company-focused with per-unit fees and quote-based tiers. Here is what boards and managers actually pay...

TOPS Systems pricing covers two products: TOPS PRO legacy desktop (perpetual license) and TOPS ONE cloud (per-unit subscription). Both are quote-based and...

EasyHOA no longer looks like a simple $3/home product. See the current public pricing picture and where the platform still falls short for reserve-heavy boards.

HOALife's current pricing is much higher than older comparisons suggest, and boards still need QuickBooks for accounting. See the real cost picture and where...

AppFolio charges $1.40–$3/unit/mo with a $280–$400 minimum. See why it's priced for property managers, not volunteer HOA boards.

Buildium charges $60–$460+/mo by unit count. See the full pricing breakdown, per-unit costs, and what HOA boards actually pay vs property managers.

CINC Systems pricing is enterprise-only with custom quotes. See what HOA boards actually pay and why it's built for professional managers.

ClickPay pricing for HOA payment processing: transaction fees, per-unit costs, and what self-managed boards actually pay.

Condo Control charges per unit with custom quotes for larger communities. See what HOA boards pay and what features are included at each tier.

DoorLoop costs $59–$209+/mo by unit count. Full breakdown of plans, per-unit pricing, and why it's built for property managers, not HOA boards.

Enumerate pricing for HOA management: plan tiers, per-unit costs, and who this enterprise software is actually built for.

HOA Express pricing breakdown: plans, per-community costs, and what volunteer boards get for the price.

PayHOA costs $49–$199/mo by community size. See the full plan breakdown, per-feature pricing, and how it compares to BoardStack's flat rate.

MoneyMinder costs $29–$199/mo for HOA accounting. See full plan details, what's included vs QuickBooks, and limitations for compliance-heavy boards.

RunHOA pricing breakdown: free tier limitations, paid plan costs, and how it compares for small self-managed HOA boards.

TownSq pricing is not published. See what HOA communities typically pay, what the platform covers, and why its communication-first approach leaves reserve...

Vinteum pricing for HOA boards: full breakdown of plans, unit limits, and what's included at each tier.

Vantaca uses quote-based pricing starting at $300-500+/mo for smaller management firms. Enterprise-only with no self-managed board option. Here is what the...

Effortless HOA charges $3/home/mo. A 100-home HOA pays $300/mo. Here is how the cost scales and where the platform's per-home pricing model creates budget...

HOA reserve study costs range from $500 for a desktop update to $8,000 for a full on-site study. Learn what drives the price and when each type is appropriate.

A printable checklist for HOA treasurers preparing the annual budget — covering data gathering, expense projections, reserve contributions, and the homeowner

A downloadable onboarding kit for new HOA board members — document access checklist, financial review guide, upcoming deadline tracker, and a 30/60/90-day

A downloadable CC&R enforcement checklist for HOA boards — the complete step-by-step violation process from inspection through notice, hearing, fine, and lien

A downloadable reserve fund calculator for HOA and condo boards — calculate your percent-funded ratio, compare funding plans, and understand what your reserve

Free HOA newsletter template with sections for board announcements, financial summary, events, maintenance updates, and rule reminders. Download and customize

A free, reusable HOA board meeting agenda template covering call to order, quorum confirmation, financial report, reserve fund update, old/new business, and...

A practical HOA cybersecurity checklist covering owner data protection, financial account security, vendor access controls, email security, and breach...

Free HOA board fiduciary duty checklist covering duty of care, duty of loyalty, reserve fund compliance, financial oversight, D&O insurance, and...

A free downloadable template for HOA boards to establish a formal collections policy covering delinquency thresholds, notice requirements, late fees, lien...

A ready-to-use request-for-proposal template HOA and condo boards can send to reserve study professionals, covering scope of work, required credentials,...

State-by-state breakdown of HOA reserve fund mandates, statutes, study frequency requirements, funding rules, penalties, and post-Surfside legislative...

Free HOA board transition checklist: bank signatories, document access, reserve fund records, and what every incoming treasurer needs in the first 30 days.

Free HOA annual budget template covering operating expenses, reserve fund contributions, and Fannie Mae reserve allocation requirements. Download and...

Free HOA reserve fund calculator: enter your current balance and fully funded balance to see your percent funded status and whether you meet Fannie Mae's...

A one-page checklist covering the reserve fund rules for every state with mandatory reserve study or funding laws, and what to do if your board isn't compliant.

A scoring framework for volunteer board members to compare HOA management software across accounting, compliance, ease of use, and pricing.

A complete timeline, checklist, and agenda template for planning your HOA annual meeting from 90 days out through post-meeting follow-up.